Minutes Tuesday, March 25, 2014

Minutes for the English Society meeting taking place on Tuesday, March 25th, 2014.

Members present : Hillary U, Amanda W, Janessa M, Sai K.

Meeting called to order at 2:45 pm by president Janessa M. 

1)Codex

• We have a Google doc of submissions which we need to begin editing 
• We should advertise it as a compilation of university students and their work in the leaflet
• We need to get the image from Curtis for the online PDF

2)Litball

• We are going to need to cancel the event due to low interest/response
• Could we throw some sort of EOT event instead?
• We could make a reservation for about 25 people
• We would like to keep the same night but perhaps begin the event earlier
• Officially "English Goes to Bomber"

Meeting adjourned at 3:35 pm by the president.

Minutes Tuesday, March 18, 2014

Minutes for the English Society meeting taking place on Tuesday, March 18th, 2014.

Members present : Sai K, Hillary U, Amanda W

Meeting called to order at 2:45 pm by Secretary Hillary U. 

1) Book Club

• We do not have time to promote this, so we are cancelling the event

2) Codex

• The cost to print is too high for the number of submissions we have
• Profs have still not submitted student work
• We will make an on-line version of the Codex which Emily H. can email out, using Curtis's cover
• We could make a single page flyer of excerpts with links to the PDF on it

3) Litball

• Litball actually requires an attendance of at least 100 people
• We need a new marketing strategy for large events such as this
• Advertise it as more of an EOT last bash party, and less of an event
• Focus on the free things
• We made some flyers, to be put up in the SLC with permission of Feds, and left around campus

Meeting adjourned at 3:40 pm.

Minutes Week 6 - Tuesday, February 25, 2014

Minutes for the English Society meeting taking place on Tuesday, February 25th, 2014.

Members present : Janessa M, Matt S, Amanda W, Amanda C, Curtis G, Hillary U 

Meeting called to order at 2:45 pm by president Janessa M.

1) Book club next week

• Could turn it into a general discussion or book appreciation night

2) Lit Ball

• Out of school people can be signed in
• We need to start thinking about food and menus soon
• We are budgeting about 300 dollars for food, and 200 dollars for decorations
• Ask the DJ and photography clubs for volunteers
• Looking into a balloon arch and a chocolate fountain
• There is a costume store in Kitchener we could suggest

3) Codex

• TBD

Meeting adjourned at 3:30 pm

Minutes - January 21, 2014

Minutes for the English Society meeting taking place on Tuesday, January 21st, 2014.

Meeting called to order at 2:45 pm by President Janessa Mann.

Members present : Curtis G, Matt S, Amanda W, Amanda C, Janessa M, Hillary U.

1) Book Club

• The first book chosen was Fahrenheit 451
• Amanda W will get us a room from Emily H
• We will be having a potluck at the event
• Scheduled for Monday, February 10th from 5-7pm

2) Meet and Greet

• We would like to hold the event at Symposium
• Amanda will call Symposium for information
• The poster design should involve cake
• Tentative date of Thursday, January 30th

3) The End of Term event (Which will be revealed later once things are firm)

• The Codex will be launched at this awesome event
• Submissions for the Codex will be due February 25th, at 2pm
• The actual event has a tentative date of Friday, March 28th at 7pm
• We will be selling tickets for the event

4) Other Items of Interest

• Amanda C will send the correct blog link to Jen Harris
• We could host a literary trivia night some time throughout the term
• We should each review a book on the blog throughout the term
• We could also interview profs for the blog

CODEX Submissions due Tuesday, February 25 @ 2pm

Did you miss out on your chance to submit to our literary magazine last term? Or you loved it so much you want to do it again?

Submissions are due Tuesday, February 25 @ 2pm to our email: uwenglish.society@gmail.com.
We are planning to give out hard copies of the CODEX both at our office (HH 260) and at our end of term event which will be revealed at a later date.

Details:

• Longer submissions will be excerpted and a PDF will become available both here and on our Facebook page.
• Anything is welcome: short essays, short stories, poetry, lyrics, comics... 
• Our editors might email you back with suggestions/questions
• Make sure to double-check how your formatting showed up on the .doc or PDF you send

Minutes November 20, 2013

Minutes for the English Society meeting taking place on Wednesday, November 20th, 2013.

Members present : Janessa M, Amanda W, Amanda C, Becca M, Amber O, Hillary U, Emily G

Meeting called to order at 2:30 pm by President Janessa M.

1) Poetry Slam

• Ticket cut-off is at midnight tonight
• There will be a buffet-style menu
• The final head-count is to be reported tomorrow
• Amanda W to confirm sound-check and set-up times
• Attendees can pick up tickets in the office this Friday
• We need one more judge
• No response back from Imprint yet

Sweater orders are closed, and have been sent in

Email the Codex submitters to come pick up a copy

Next Wednesday is our last meeting of the term! 

Meeting adjourned at 3:05 pm by President Janessa M.

Minutes Wednesday November 13, 2013

Minutes for the English Society meeting taking place on Wednesday, November 13th, 2013.

Members present : Becca M, Janessa M, Hillary U, Curtis G, Amanda W, Emily G

Meeting called to order at 2:30 pm by President Janessa Mann

1) Poetry Slam

• The event is now 19+, and the tickets will be stamped accordingly
• Imprint can send a reporter. Amanda W will contact them
• People can pay at the door, but cannot purchase tickets at the door
• Beth Murch is our feature poet!
• There is some interest in having a similar event next term, though this might not be practical
• We need an attendance count by Thursday morning of next week
• Amber can put up the posters 

2) Codex

• It looks great, thanks Curtis! :)
• Can pick them up hanging outside the office

3) Sweaters

• We will now be ordering our sweaters from Swaggerloo, which will reduce our costs by about 1/3
• Sweaters are now $10.00 cheaper
• The orders have been extended by another week

4) Ideas for next term

• Board game night
• Another meet and greet
• Another Codex (begin calling for submissions at the beginning of next term) and a launch with an open-mic theme
• A book club with once-monthly meetings including potluck dinners
• A seminar on writing papers

Meeting adjourned by President Janessa Mann at 3:17 pm

Minutes November 6, 2013

Minutes for the English Society meeting taking place on Wednesday, November 6th, 2013

Members Present : Janessa M, Amanda W, Amber O, Becca M, Hillary U

First Year Ambassadors Present : Eleni Z, Emily, Tatianna, Apoorva

Meeting called to order by president Janessa Mann at 2:32 pm

1) Codex

• Curtis is currently working on the layout
• We stayed within the budget
• The launch party has been cancelled due to low interest (Nov. 8)
• We will invite those who submitted to perform during the open mic slot for the Poetry Slam

2) Poetry Slam

• Sarah Tolmie to be a judge
• Matt will be the backup M.C.
• Amanda to post sample videos to the event page
• We will sell tickets in the vendor's alley on Tuesday, 11-4 pm

3) Sweaters

• We currently have  the minimum orders
• The deadline will be extended to November 13th, 2013

Meeting adjourned by president Janessa Mann at 3:05 pm

Calling all writers! We're putting out CODEX, our literary magazine!

We are accepting all types of literature: plays, short stories, poems, essays, comic strips... Whatever you want!
We will publish a hard copy as well as an online PDF in November.
Submissions are due October 16, 2013, by noon to uwenglish.society@gmail.com
We'd love to read your stuff!